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Tips for Effortless Calendar Outlook and SharePoint Integration By Glendora Archie

  in Computers And Technology | Published 2019-02-12 12:29:43 | 9 Reads | Unrated

Summary

If your company is already using Microsoft 365, it will be much beneficial if you can maximize every tool included in this suite to empower teamwork and seamless collaboration across your organization. One of these great features is the Calendar Outlook and SharePoint Integration

Full Content

If your company is already using Microsoft 365, it will be much beneficial if you can maximize every tool included in this suite to empower teamwork and seamless collaboration across your organization. One of these great features is the Calendar Outlook and SharePoint Integration; below is the easy to follow instruction for your effortless synchronization: 

To establish a connection: 

1. Create a new calendar or you can just simply open which calendar you wish to

connect 

2. Click the ‘Calendar tab’ in the Calendar tools. 

3. Select the ‘Connect to Outlook option’ or ‘Sync to Outlook’ icon. 

4. Click ‘Allow’ (if prompted to allow the website to run a program on your computer). 

5. Click ‘Allow’ (if prompted to open web content). 

6. A dialog box will appear, click ‘Advanced’ to open a List Options dialog box. 

7. Enter a name for the calendar in the ‘Folder Name text box’; you can optionally enter a ‘Description’ for the calendar. 

8. Click ‘OK’. 

9. Click ‘Yes’ to link the calendar to Outlook. 

You can use the check box to the left of the calendar name to hide the calendar from the side-by-side view. When you synchronize the calendar on both platforms, changes that are made to each calendar, are synchronized in real time. The good news is once you set up syncing; then your calendar is shared with your team members. 

Bonus tip: how to add an Event to a SharePoint Calendar Using Outlook 

Once you have a SharePoint calendar connected to Outlook you can add or edit calendar events directly from within Outlook (if you have been assigned the appropriate permissions). First, open your Outlook calendar. Then from the left pane, check the box next to the SharePoint calendar to which you want to add an item. Thirdly, locate the day and time for the event you want to add then double-click to open a new appointment window and enter the event details. In case you would like to copy this event to your personal Outlook Calendar, click the ‘Copy to my Calendar’ option on the Appointment tab. (Please take note that if the event is changed on the SharePoint calendar, it will “NOT” be automatically updated on your personal calendar). Afterwards click the ‘Save & Close’ option from the Actions group on the Appointment tab. Finally the event should now appear on your calendar and the calendar on the Team site. 

 

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